Being Hospitable and Using Managed File Transfers to Manage Hotels

One of the biggest areas of concern for hotel chains is how to manage files over a diverse set of locations. Whether these locations are geographically spread across one city or the world is irrelevant, as managed file transfer can take some of the time and work out of both automation and secure sharing with ease and security.

Understanding the diverse needs of a hotelier

Imagine running just one hotel – gaining the best deals for everything from your laundry to your fresh flower service? Imagine managing five, and still trying to keep the deals that you’re negotiating fresh and value filled deals, without needing a centralised team to manage it. MFT can help support it at that scale or larger with ease.

Whether you need to exchange new menus or information between two hotels, or across the whole group, MFT is designed to support the growing needs of a hotelier’s group, without stifling the underlying needs of the individual hotel itself, allowing for dynamic growth within each individual unit.

Five ways hotels can use MFT

There are five key areas that hotels can use MFT to increase productivity and support security and financing with ease.

Decentralisation of orders, paperwork and bookings – allowing teams to work via MFT can allow hotels to work with decentralised resources, with all of the benefits of having a dedicated head office.
Easier ordering and booking – with a centralisation protocol that distributes to each of the hotels in a chain, it’s easier to share information and work within the needs of running a hotel, whether that’s booking a room or restocking the kitchen.
Compliance with financial needs – as financial data is an integral part of the hotelier’s business, being able to protect any data that would be shared is a huge area of need – MFT provides encryption and decryption as standard, based on settings.
Integration with systems – MFT automatically integrates with email systems such as Outlook and provides a one click file sharing solution in most cases – this solution uploads the document to the secure area, encrypting or decrypting it, then produces the link in the email without intervention from the sender. This cuts down on file sending mistakes and allows for confidence and ease of transfer.
Finally, managed file transfer can help streamline functions and tasks that could be automated, such as file sharing or auditing, ordering or booking. Each of these can cut down on costs and free up staff to focus on the running of the hotel itself, instead of administration.
Understanding how managed file transfer can support your hotel can be as simple as looking at where your file system needs to be upgraded, and how that upgrade can be managed efficiently.

HANDD Business Solutions Ltd are specialists and consultants in data-centric security solutions. They provide consultancy and advice on Data Classification, Managed and Secure File Transfer and SSH Key Management. They have offices or representation in the UK, Mainland Europe, Middle East, Asia Pacific and the US. They sell and distribute software on behalf of Titus, Varonis, Ipswitch, GlobalSCAPE, Linoma, SSH, Attachmate and South River Technologies.